How to fill out this electrical invoice template
- Download the invoice template in Word, Excel or as a fillable PDF, or fill it in online below.
- Add your business name, contact details and your electrical license number if your state requires it, then the customer’s name and the job site address. For a general contractor or business client, add the project name or PO number.
- Bill the service call, then the labor: hours at your rate for the licensed electrician, or a flat price for jobs like a panel upgrade or an EV charger circuit.
- List materials such as breakers, wire and boxes, then the permit and inspection fees at cost. Set the due date, such as 15 days from the issue date.
- Send it as a PDF, or as a payment link with Onigiri so your customer can pay by card.
What’s in this invoice template for electricians
- Sample lines for a service call, 3 hours of licensed electrician labor on a 240V EV charger circuit, a breaker with wire and box, and a city permit
- Bill to with the job site address, plus From and Payment sections
- Invoice number, issue date and due date
- Notes with 15-day payment terms and permit and inspection fees billed at cost, which you can change
- Totals that calculate themselves in Excel and the fillable PDF, with a sales tax row in Excel
- Fits service calls, panel upgrades, lighting and outlet installs, EV charger circuits and rewiring, for homeowners or as an electrical contractor
Online generator
Change the line items, add your logo and download a ready PDF. No sign-up, nothing to install, and your draft stays in your browser.
- Send invoices as a link clients open on any device
- See which invoices are paid, sent or overdue
- Card payments via Stripe with 0% platform fee (PRO)
Invoice checklist
An electrician invoice is the bill an electrician sends a customer for labor, materials and fees after a service call or job. Showing materials apart from labor, and permit and inspection fees at cost, helps homeowners, businesses and general contractors approve it quickly.
- Your business. Your business name and contact details, your electrical license number where your state requires it, and your EIN if a business client asks for your taxpayer ID.
- Client and job site. The customer’s or general contractor’s name, the job site address, and the project name or PO number if there is one.
- Number and dates. A unique invoice number, the issue date, the due date and the dates you did the work.
- Labor and materials. Labor hours at your rate or a flat job price, and materials like breakers, wire and boxes on their own lines.
- Permits and inspection. Permit and inspection fees billed at cost, with the receipt if the customer asks for it.
- Payment terms. When the invoice is due, such as 15 days from the issue date, and how to pay you: check, bank transfer or a card payment link.
- Late fee. Your late fee on overdue balances, if your contract includes one and your state allows it.
Getting paid
Agree on terms before the job starts, then repeat them on every invoice.
- Net 15
Payment terms
This template asks for payment within 15 days, which suits business and general contractor clients; some ask for Net 30. Homeowners on service calls often pay on completion. Invoice the day the work is done, and write the exact due date, not just “Net 15”.
- At cost
Permits and inspections
In many areas, panel upgrades, new circuits and EV charger installs need an electrical permit and an inspection. Bill the fees at cost as their own line, as this template does, and keep the receipts. Rules vary by city and county, so check them before you quote.
Deposits
On bigger jobs like a panel upgrade, you can ask for a deposit to cover the panel and materials before you order them, then deduct it on the final invoice. Some states limit deposits on home improvement work, so check your state’s rules.
Late payments
Send a reminder the day after the due date, and another a week later. Add a late fee only if your contract includes one and your state allows it; the late fee calculator works out the amount.
Taxes
Business and GC clients often ask for a Form W-9 before the first payment, and for payments made from 2026 on they generally file Form 1099-NEC if they pay you $2,000 or more in a year; card payments are reported on Form 1099-K instead. You owe tax on all your income either way, so set aside part of each payment; the self-employment tax calculator estimates it. This is general information, not tax advice.
Formats
Electrician invoice template in Word
Best if you want to change the layout or fonts or add your logo. Edit the text, then save it as a PDF before you send it.
Download .docxElectrician invoice template in Excel
Amounts and the total update as you type, and there’s a sales tax row. Handy when you bill hours or many line items.
Download .xlsxFillable PDF electrician invoice template
Type straight into the fields in Chrome or Adobe Acrobat and the totals add up. The layout stays fixed, so nothing shifts by accident.
Download .pdf
Template or app
A template is fine for the odd invoice. If you bill clients every month, Onigiri keeps your clients, line items and payment status in one place.
| Onigiri | Free invoice template | |
|---|---|---|
| Price | Starting at $0 | Free |
| Edit it and save a PDF | ||
| Send it as a link your client opens on any device | ||
| See which invoices are paid or overdue | ||
| Saved clients for the next invoice | ||
| Saved line items and services | PRO | |
| Client pays by card, 0% platform fee on Stripe | PRO | |
| Income tracking | ||
| Works in Word, Excel and Google Docs |
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Ready to get paid faster?
Send your invoice as a link with Onigiri and see at a glance whether it’s paid or overdue. Connect Stripe to let clients pay by card.
