A free graphic design invoice template with logo design, brand guidelines and extra revisions already filled in. Download it in Word, Excel or as a fillable PDF, or fill it in online below. No sign-up.
Updated
How to fill out this graphic designer invoice template
- Download the graphic designer invoice template in Word, Excel or as a fillable PDF, or fill it in online below.
- Add your name or studio name and contact details, then your client’s company and billing contact. Name the project, such as a brand identity or packaging design, and give the invoice a unique number.
- List each deliverable the way you quoted it: the logo with its concepts and revision rounds, brand guidelines, a set of social media templates. Put revisions beyond the agreed rounds on their own line at your hourly rate.
- Add stock photos, font licenses or printing you paid for as separate lines, then set the due date and say how you get paid. Keep the note that final files are delivered once the invoice is paid in full.
- Send it as a PDF, or as a payment link with Onigiri so your client can pay by card.
What’s in this design invoice template
- Sample lines for logo design, brand guidelines, social media templates and extra revisions
- Bill to, From and Payment sections for you, your client and how to pay you
- Invoice number, issue date and due date
- A note that final files are delivered once the invoice is paid in full
- Totals that calculate themselves in Excel and the fillable PDF, with a sales tax row in Excel
- Fits logo and brand identity, print, social media and packaging design work
Online generator
Change the line items, add your logo and download a ready PDF. No sign-up, nothing to install, and your draft stays in your browser.
- Send invoices as a link clients open on any device
- See which invoices are paid, sent or overdue
- Card payments via Stripe with 0% platform fee (Pro)
Invoice checklist
A graphic design invoice is the bill a designer sends a client for design work, such as a logo, a brand identity or print and packaging files. It lists each deliverable, the revision rounds included, the price, and when and how to pay. Spelling out scope and file handover on the invoice saves back-and-forth over extra revisions and final files.
- Your details. Your name or studio name, address and email, plus your EIN if the client needs it for their records; it’s safer than your Social Security number.
- Your client. The client’s company name and billing contact, and the brand or project the work is for.
- Number and dates. A unique invoice number, the issue date and the due date, plus a PO number if the client’s accounts team uses one.
- Deliverables. Each deliverable on its own line, such as logo concepts, brand guidelines or a template set, with the included revision rounds in the details.
- Outside costs. Stock photos, font licenses, printing or proofs you bought for the project, passed on at cost or with the markup your contract allows.
- Payment and files. When the invoice is due, how to pay you, and that final files are released once it’s paid in full.
- Late fee. Your late fee policy, if your contract has one.
Getting paid
Agree on scope, revision rounds and payment terms before you start designing, then repeat them on every invoice.
- Net 15 / 30
Payment terms
Net 15 or Net 30 is standard for business clients in the US. Small businesses and one-off logo jobs often pay on receipt or Net 7. Write the exact due date on the invoice, not just “Net 30”.
- 50% upfront
Deposits
Many designers ask for 50% before starting a logo or brand identity project and the rest before releasing final files. Send the deposit invoice when the contract is signed and deduct it on the final invoice.
When to send the invoice
Send the final invoice when the client approves the design, before you hand over the final files. On larger brand or packaging projects, invoice at each milestone, such as concepts, refinement and final artwork.
Late payments
Hold the final files until the invoice is paid, and send a friendly reminder a few days before the due date and again the day after. If your contract allows it, add a late fee as a separate line; the late fee calculator works out the amount.
Taxes
Design services are mostly not subject to sales tax, but some states tax certain services, printed items or digital products, so check your state’s rules. Set aside part of every payment for income and self-employment tax; the freelance tax calculator estimates how much to keep. This is general information, not tax advice.
Formats
Graphic design invoice template in Word
Best if you want to change the layout or fonts or add your logo. Edit the text, then save it as a PDF before you send it.
Download .docxGraphic design invoice template in Excel
Amounts and the total update as you type, and there’s a sales tax row. Handy when you bill hours or many line items.
Download .xlsxFillable PDF graphic design invoice template
Type straight into the fields in Chrome or Adobe Acrobat and the totals add up. The layout stays fixed, so nothing shifts by accident.
Download .pdf
Template or app
A template is fine for the odd invoice. If you bill clients every month, Onigiri keeps your clients, line items and payment status in one place.
| Onigiri | Free invoice template | |
|---|---|---|
| Price | Starting at $0 | Free |
| Edit it and save a PDF | ||
| Send it as a link your client opens on any device | ||
| See which invoices are paid or overdue | ||
| Saved clients for the next invoice | ||
| Saved line items and services | Pro | |
| Client pays by card, 0% platform fee on Stripe | Pro | |
| Income tracking | Pro | |
| Works in Word, Excel and Google Docs |
More templates
From the blog
Jan 30, 2024
Flat rate vs hourly rate: what should you choose?
Explore the key differences between flat rate and hourly rate to determine the optimal choice for your business or project.
Apr 8, 2023
How to get paid as a freelancer?
How to get paid as a freelancer: Best ways to make sure you get paid, and tools that can help you
May 17, 2024
What is an itemized invoice: meaning and structure - Onigiri
Navigate the intricacies of itemized invoices
Send your invoice as a link with Onigiri and see at a glance whether it’s paid or overdue. Connect Stripe to let clients pay by card.
