How to fill out this plumber invoice template
- Download the invoice template in Word, Excel or as a fillable PDF, or fill it in online below.
- Add your business name, phone and email, and your plumbing license number if your state requires it. Then add the customer’s name and the job site address.
- Start with the service call or diagnostic fee. Then bill the repair the way you priced it: one flat rate for the job, or time and materials with labor hours at your rate.
- List parts on their own lines, such as the water heater, valves and fittings, and add any after-hours fee or permit fee separately. In the notes, say what the warranty covers for parts and for your labor.
- Send it as a PDF, or as a payment link with Onigiri so your customer can pay by card.
What’s in this plumbing service invoice template
- Sample lines for a service call, 2 hours of licensed plumber labor, a 50-gallon gas water heater with valves and fittings, and an after-hours fee
- Bill to with the job site address, plus From and Payment sections
- Invoice number, issue date and due date
- Notes with payment due on completion, the manufacturer’s warranty on parts and a 1-year warranty on labor, all of which you can change
- Totals that calculate themselves in Excel and the fillable PDF, with a sales tax row in Excel
- Fits service calls, water heater installs, drain cleaning, leak and pipe repair, and emergency jobs
Online generator
Change the line items, add your logo and download a ready PDF. No sign-up, nothing to install, and your draft stays in your browser.
- Send invoices as a link clients open on any device
- See which invoices are paid, sent or overdue
- Card payments via Stripe with 0% platform fee (PRO)
Invoice checklist
A plumbing invoice is the bill a plumber gives a customer after a service call or job, listing the call fee, labor, parts and any extra charges. Separate lines for parts and labor, plus clear warranty terms, help customers understand the price and pay before you leave.
- Your business. Your business name, phone and email, and your plumbing license number where your state requires it.
- Customer and job site. The customer’s name and contact details, and the address where you did the work.
- Number and dates. A unique invoice number, the issue date, the due date and the date of the service call.
- Call, labor and parts. The service call or diagnostic fee, labor hours or a flat job price, and each major part, like a water heater or valve, on its own line.
- Extra charges. After-hours or emergency fees, permit fees and haul-away of an old water heater or fixture, each listed separately.
- Terms and warranty. When payment is due, how to pay you, and what the warranty covers: the manufacturer’s on parts and yours on labor.
- Late fee. A late fee for invoices not paid on time, if your written terms include one and your state allows it.
Getting paid
Tell customers your call fee and how you price the job before you start, then put the same terms on the invoice.
- On completion
Payment terms
Homeowners usually pay the plumber when the job is done, so send the invoice before you leave. Property managers, landlords and businesses may ask for terms such as Net 15 or Net 30. Write the exact due date on the invoice.
- 1.5–2×
After-hours calls
Many plumbers charge more for nights, weekends and holidays, either as a flat after-hours fee like the one in this template or as a higher hourly rate, such as 1.5 or 2 times the normal rate. Tell the customer before you head out, and bill it as its own line.
Deposits on big jobs
Service calls don’t usually need a deposit. For a repipe or a special-order fixture, you can ask for part of the price upfront to cover parts and deduct it on the final invoice. Some states limit deposits on home improvement work, so check your state’s rules.
Late payments
If a customer can’t pay on the day, write a due date on the invoice and send a reminder the day after it passes. Add a late fee only if your written terms include one and your state allows it; the late fee calculator works out the amount.
Taxes
Sales tax on plumbing depends on the state and on whether you’re billing labor or parts; in some states you pay the tax when you buy parts instead of charging it on the invoice. Check your state’s rules, and use the sales tax calculator if you need to add it. This is general information, not tax advice.
Formats
Plumbing invoice template in Word
Best if you want to change the layout or fonts or add your logo. Edit the text, then save it as a PDF before you send it.
Download .docxPlumbing invoice template in Excel
Amounts and the total update as you type, and there’s a sales tax row. Handy when you bill hours or many line items.
Download .xlsxFillable PDF plumbing invoice template
Type straight into the fields in Chrome or Adobe Acrobat and the totals add up. The layout stays fixed, so nothing shifts by accident.
Download .pdf
Template or app
A template is fine for the odd invoice. If you bill clients every month, Onigiri keeps your clients, line items and payment status in one place.
| Onigiri | Free invoice template | |
|---|---|---|
| Price | Starting at $0 | Free |
| Edit it and save a PDF | ||
| Send it as a link your client opens on any device | ||
| See which invoices are paid or overdue | ||
| Saved clients for the next invoice | ||
| Saved line items and services | PRO | |
| Client pays by card, 0% platform fee on Stripe | PRO | |
| Income tracking | ||
| Works in Word, Excel and Google Docs |
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Ready to get paid faster?
Send your invoice as a link with Onigiri and see at a glance whether it’s paid or overdue. Connect Stripe to let clients pay by card.
