How to fill out this invoice template for handyman jobs
- Download the invoice template in Word, Excel or as a fillable PDF, or fill it in online below.
- Add your name or business name, phone and email, then the customer’s name and the job site address. If your state or city requires a license for the work, add your license number.
- Put every small task from the visit on one invoice. Describe them in the labor line, like drywall patch, door adjustment and faucet swap, and bill the hours at your rate. If you charge a minimum, such as one or two hours, bill at least that.
- Add materials at cost or with the markup you told the customer about, then the trip charge and any disposal fee on their own lines so the customer sees what each one covers.
- Send it as a PDF before you leave, or as a payment link with Onigiri so your customer can pay by card.
What’s in this home repair invoice template
- Sample lines for 3 hours of labor, hardware and supplies at cost, a trip charge and a disposal fee
- Bill to with the job site address, plus From and Payment sections
- Invoice number, issue date and due date
- Notes with payment due on completion by card, Zelle or check, which you can change
- Totals that calculate themselves in Excel and the fillable PDF, with a sales tax row in Excel
- Fits hourly repairs, furniture assembly, TV mounting, drywall and paint touch-ups, fixture installs and other odd jobs
Online generator
Change the line items, add your logo and download a ready PDF. No sign-up, nothing to install, and your draft stays in your browser.
- Send invoices as a link clients open on any device
- See which invoices are paid, sent or overdue
- Card payments via Stripe with 0% platform fee (PRO)
Invoice checklist
A handyman invoice is the bill a handyman gives a customer for repairs and small jobs, listing the labor, materials and any trip or disposal fees. When each charge has its own line, customers see what they’re paying for and are more likely to pay before you leave.
- Your business. Your name or business name, phone and email, and your license number if your state or city requires one for the work you do.
- Customer and job site. The customer’s name, contact details and the job site address, which can differ from the billing address when you work for landlords or property managers.
- Number and dates. A unique invoice number, the issue date, the due date and the date of the visit.
- Tasks and labor. Each task you did, such as a drywall patch or a faucet swap, with the hours at your hourly rate, or a flat price per task if that’s what you quoted.
- Materials and fees. Hardware and supplies at cost or with your markup, plus the trip charge and disposal fee, each on its own line.
- Payment terms. When payment is due, such as on completion, and how to pay you: card, Zelle or check.
- Late fee. A late fee for invoices not paid on time, if your written terms include one and your state allows it.
Getting paid
Tell customers how you charge when they book, then show the same terms on the invoice.
- On completion
Payment terms
Most homeowners pay a handyman when the job is done, by card, Zelle or check. Fill in the invoice before you leave so the customer can pay on the spot. Landlords and property managers may ask for terms such as Net 15 instead; write the exact due date on the invoice.
- 1–2 hr min.
Minimums and trip charges
Many handymen charge a minimum, such as one or two hours, so short visits still cover the drive. Others add a trip charge instead, like the one in this template. Say which you use when the customer books, so the invoice holds no surprises.
Materials and deposits
Small jobs rarely need a deposit. For bigger jobs where you buy materials first, you can ask for that cost upfront and deduct it on the final invoice; some states limit deposits on home improvement work, so check your state’s rules. If you mark up materials, the markup calculator works out the price.
Late payments
If a customer can’t pay on completion, write a due date on the invoice and send a reminder the day after it passes. Add a late fee only if your written terms include one and your state allows it.
Taxes
Sales tax on handyman work depends on the state and on whether you’re billing labor or materials, so check your state’s rules. No one withholds tax from your pay, so set aside part of every payment for income and self-employment tax; the self-employment tax calculator estimates it. This is general information, not tax advice.
Formats
Handyman invoice template in Word
Best if you want to change the layout or fonts or add your logo. Edit the text, then save it as a PDF before you send it.
Download .docxHandyman invoice template in Excel
Amounts and the total update as you type, and there’s a sales tax row. Handy when you bill hours or many line items.
Download .xlsxFillable PDF handyman invoice template
Type straight into the fields in Chrome or Adobe Acrobat and the totals add up. The layout stays fixed, so nothing shifts by accident.
Download .pdf
Template or app
A template is fine for the odd invoice. If you bill clients every month, Onigiri keeps your clients, line items and payment status in one place.
| Onigiri | Free invoice template | |
|---|---|---|
| Price | Starting at $0 | Free |
| Edit it and save a PDF | ||
| Send it as a link your client opens on any device | ||
| See which invoices are paid or overdue | ||
| Saved clients for the next invoice | ||
| Saved line items and services | PRO | |
| Client pays by card, 0% platform fee on Stripe | PRO | |
| Income tracking | ||
| Works in Word, Excel and Google Docs |
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Ready to get paid faster?
Send your invoice as a link with Onigiri and see at a glance whether it’s paid or overdue. Connect Stripe to let clients pay by card.
