How to fill out this lawn care invoice template
- Download the invoice template in Word, Excel or as a fillable PDF, or fill it in online below.
- Add your business name and contact details, then the client’s name and the service address. For a commercial property or HOA, add the property name or contract number.
- For mowing, enter the number of visits this month at your per-visit rate, such as 4 visits at $45. Put a seasonal cleanup or a one-off job on its own line with a short note on what it covered.
- Bill materials by the unit you quoted, such as mulch per cubic yard installed, and add hauling or disposal as a separate line. Set the due date; the template uses 15 days.
- Send it as a PDF, or as a payment link with Onigiri so your client can pay by card.
What’s in this invoice template for landscaping
- Sample lines for weekly mowing per visit, a spring cleanup, hardwood mulch per cubic yard installed and yard waste hauling
- Bill to, From and Payment sections for you, your client and how to pay you
- Invoice number, issue date and due date
- Notes that bill monthly service at the end of each month, with payment due within 15 days
- Totals that calculate themselves in Excel and the fillable PDF, with a sales tax row in Excel
- Fits mowing routes and lawn care, seasonal cleanups, mulch and planting, tree and shrub care and hardscaping
Online generator
Change the line items, add your logo and download a ready PDF. No sign-up, nothing to install, and your draft stays in your browser.
- Send invoices as a link clients open on any device
- See which invoices are paid, sent or overdue
- Card payments via Stripe with 0% platform fee (PRO)
Invoice checklist
A landscaping invoice is the bill a landscaper or lawn care company sends a client for mowing, cleanups, planting and other yard work over a visit, a month or a season. It shows which property was serviced, how many visits or units, and the rate for each. Clear visit counts and material quantities head off most billing questions.
- Your business. Your business name, address, phone and email, and your license or pesticide applicator number if your state requires one for the work you do.
- Client and property. The client’s name and billing address, and the service address if it’s different, such as a rental or commercial property.
- Number and dates. A unique invoice number, the issue date, the due date and the service period, such as the month of mowing visits.
- Visits and jobs. Mowing as the number of visits at your per-visit rate, and cleanups, planting or hardscaping as separate jobs with a short description.
- Materials and hauling. Mulch, soil, stone and plants by the cubic yard, bag or piece, plus hauling or dump fees for yard waste.
- Payment terms. When the invoice is due, such as within 15 days, and how to pay you: check, bank transfer, Zelle or a card payment link.
- Late fee. Your late fee and whether service pauses on overdue accounts, if your service agreement includes them and your state allows the fee.
Getting paid
Agree on what each visit includes and how you bill before the season starts, then repeat it on every invoice.
- Net 15
Payment terms
The template bills monthly service at the end of the month and asks for payment within 15 days. Homeowners on one-off jobs usually pay on completion. Write the exact due date on the invoice, not just “Net 15”.
- End of month
When to send the invoice
Bill weekly mowing once a month and count the visits, so rained-out weeks come off on their own; invoice cleanups and installs the day they’re done. For clients on a flat monthly or seasonal rate, Onigiri PRO can email a recurring invoice to them each month on schedule. To price a new lawn, try the lawn mowing price calculator.
Deposits
For larger jobs like planting, sod or hardscaping, ask for a deposit before you buy materials. Some states limit deposits on home improvement jobs, so check your state’s rules. Deduct the deposit on the final invoice.
Late payments
Send a reminder the day after the due date, and say in your service agreement that visits pause while an invoice is past due. Add a late fee only if your agreement includes one and your state allows it.
Taxes
Sales tax on landscaping varies by state, and services, materials such as mulch and plants, and installation can each be treated differently. Check your state’s rules, and use the sales tax calculator when tax applies. This is general information, not tax advice.
Formats
Landscaping invoice template in Word
Best if you want to change the layout or fonts or add your logo. Edit the text, then save it as a PDF before you send it.
Download .docxLandscaping invoice template in Excel
Amounts and the total update as you type, and there’s a sales tax row. Handy when you bill hours or many line items.
Download .xlsxFillable PDF landscaping invoice template
Type straight into the fields in Chrome or Adobe Acrobat and the totals add up. The layout stays fixed, so nothing shifts by accident.
Download .pdf
Template or app
A template is fine for the odd invoice. If you bill clients every month, Onigiri keeps your clients, line items and payment status in one place.
| Onigiri | Free invoice template | |
|---|---|---|
| Price | Starting at $0 | Free |
| Edit it and save a PDF | ||
| Send it as a link your client opens on any device | ||
| See which invoices are paid or overdue | ||
| Saved clients for the next invoice | ||
| Saved line items and services | PRO | |
| Client pays by card, 0% platform fee on Stripe | PRO | |
| Income tracking | ||
| Works in Word, Excel and Google Docs |
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Ready to get paid faster?
Send your invoice as a link with Onigiri and see at a glance whether it’s paid or overdue. Connect Stripe to let clients pay by card.
