A free cleaning invoice template prefilled with typical line items: a standard clean, a deep cleaning add-on and supplies. Download it in Word, Excel or fillable PDF, or fill it in online. No sign-up.
Updated
How to fill out this house cleaning invoice template
- Download the cleaning invoice template in Word, Excel or as a fillable PDF, or fill it in online below.
- Add your business name and contact details, then your client’s name and the service address if it’s different from the billing address. Give the invoice a unique number.
- List each clean on its own line with the home size, such as a standard clean for a 3 bed / 2 bath. Put add-ons like inside the oven and fridge on separate lines.
- For recurring clients, enter the number of visits as the quantity, such as two biweekly visits, and add supplies on their own line if you charge for them. Set the due date: the day of service for most homes, Net 15 or Net 30 for offices.
- Send it as a PDF, or as a payment link with Onigiri so your client can pay by card.
What’s in this invoice template for cleaning services
- Sample lines for a standard house clean, a deep cleaning add-on, biweekly recurring visits and supplies
- Bill to, From and Payment sections for you, your client and how to pay you
- Invoice number, issue date and due date
- Notes saying payment is due on the day of service, which you can change
- Totals that calculate themselves in Excel and the fillable PDF, with a sales tax row in Excel
- Fits house cleaning, deep cleans, move-in / move-out jobs and office or janitorial work
Online generator
Change the line items, add your logo and download a ready PDF. No sign-up, nothing to install, and your draft stays in your browser.
- Send invoices as a link clients open on any device
- See which invoices are paid, sent or overdue
- Card payments via Stripe with 0% platform fee (Pro)
Invoice checklist
A cleaning invoice is the bill a cleaner or cleaning company sends a client for cleaning work, listing each visit, add-on and supply charge and the amount due. Clear details help homeowners and property managers see what they’re paying for, so they pay on time and fewer questions come back.
- Your business. Your name or business name, phone and email, plus your EIN if a commercial client needs it for their records.
- Client and address. The client’s name and billing contact, plus the service address if it’s different, such as a rental unit or office.
- Number and dates. A unique invoice number, the issue date, the date of each clean and the due date.
- Cleaning services. Each clean on its own line with the home size or area, with add-ons like inside the oven and fridge listed separately.
- Supplies. Products or equipment you bring and charge for, such as eco-friendly supplies, unless they’re already in your rate.
- Payment terms. When payment is due, often the day of service for homes, and how to pay: cash, check, Zelle or a card payment link.
- Late fees. Your late fee and any last-minute cancellation or lockout fee, if your service agreement includes them.
Getting paid
Set your terms in your quote or service agreement, then repeat them on every invoice.
- Same day
Payment terms
Most house cleaners ask for payment on the day of service. Office and commercial clients usually expect Net 15 or Net 30. Whatever you agree, write the exact due date on the invoice.
- 25–50%
Deposits
Recurring clients usually don’t need a deposit. For big one-time jobs like move-out or post-construction cleans, you can ask for 25–50% upfront when the job is booked and deduct it on the final invoice.
When to send the invoice
Send it right after each clean, or before you leave if the client pays on the spot. For recurring clients, bill every visit or once a month for all visits, with the number of visits as the quantity.
Late payments
Send a friendly reminder the day after a missed payment, before the next visit. If your agreement allows it, add a late fee as a separate line; the late fee calculator works out the amount.
Taxes
Some states charge sales tax on cleaning or janitorial services, sometimes only for commercial buildings, so check your state’s rules. Set aside part of each payment for income and self-employment tax; the self-employment tax calculator estimates how much. This is general information, not tax advice.
Formats
Cleaning invoice template in Word
Best if you want to change the layout or fonts or add your logo. Edit the text, then save it as a PDF before you send it.
Download .docxCleaning invoice template in Excel
Amounts and the total update as you type, and there’s a sales tax row. Handy when you bill hours or many line items.
Download .xlsxFillable PDF cleaning invoice template
Type straight into the fields in Chrome or Adobe Acrobat and the totals add up. The layout stays fixed, so nothing shifts by accident.
Download .pdf
Template or app
A template is fine for the odd invoice. If you bill clients every month, Onigiri keeps your clients, line items and payment status in one place.
| Onigiri | Free invoice template | |
|---|---|---|
| Price | Starting at $0 | Free |
| Edit it and save a PDF | ||
| Send it as a link your client opens on any device | ||
| See which invoices are paid or overdue | ||
| Saved clients for the next invoice | ||
| Saved line items and services | Pro | |
| Client pays by card, 0% platform fee on Stripe | Pro | |
| Income tracking | Pro | |
| Works in Word, Excel and Google Docs |
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Send your invoice as a link with Onigiri and see at a glance whether it’s paid or overdue. Connect Stripe to let clients pay by card.
