Are these receipt templates free?

Yes. Every template is free to download in Word, Excel and as a fillable PDF, and you can fill any receipt in online with the free receipt generator. There’s no sign-up and no watermark.

A receipt is a record that a payment was made. It shows who paid whom, how much, for what, when and how. The business that received the money issues it, and the customer keeps it as proof of payment.

What’s the difference between a receipt and an invoice?

An invoice asks for payment and has a due date. A receipt confirms a payment you’ve already received, so it shows the payment date, the amount paid and the payment method instead.

What should a receipt include?

Your business name and contact details, who paid, a receipt number, the payment date, what was paid for with prices, any sales tax, the total, the amount paid and how it was paid.

Which receipt template should I use?

Use the itemized receipt when the customer needs every line, the payment receipt for deposits and paid invoices, the cash receipt for cash payments, and the sales receipt for product sales with sales tax.

Which format should I choose?

Pick Word if you want to edit the layout and text freely, Excel if you want totals to calculate automatically, and the fillable PDF if you just want to type in the fields and print or send it.

Can I make a receipt online instead?

Yes. The free receipt generator lets you add your logo, items, sales tax and the payment method, mark the receipt paid or partly paid, and download a PDF. Your draft stays in your browser.

How long should I keep copies of receipts?

Keep a copy of every receipt you issue with your business records. The IRS generally asks you to keep records that support your income for at least 3 years after you file the return.

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Free Receipt Templates

Free receipt templates for freelancers and small businesses: itemized, payment, cash and sales receipts. Download one in Word, Excel or PDF, or make a receipt online. No sign-up, no watermark.

Blank receipt:Word Excel PDF

Prefer to type it in your browser? Use the free receipt generator →

Free receipt templates for freelancers and small businesses: itemized, payment, cash and sales receipts. Download one in Word, Excel or PDF, or make a receipt online. No sign-up, no watermark.

Blank receipt:Word Excel PDF

Prefer to type it in your browser? Use the free receipt generator →

By type of payment

Pick a receipt template

Each template comes with a sample receipt already filled in. Open one to download it in Word, Excel or PDF, or fill it in online.

Receipt templates

Receipts for money you’ve already received, each with the amount paid and the payment method on it.

5 templates

For repairs, services and reimbursements
Itemized receipt template
Labor, parts and fees on separate lines, with sales tax.
Open template
For deposits and paid invoices
Payment receipt template
A deposit or part payment with the balance still due.
Open template
For cash jobs
Cash receipt template
Cash payments with a “Received by” signature line.
Open template
For shops and market sales
Sales receipt template
Products, quantities and sales tax, with a return policy.
Open template
No template needed
Free receipt generator
Fill in any receipt online and download a PDF.
Make a receipt

Template or app

Free receipt template vs. Onigiri

A template is fine for the odd receipt. If you bill clients every month, Onigiri keeps your clients, invoices and payment status in one place.

Feature	Onigiri	Free receipt template
Price	Starting at $0	Free
Edit it and save a PDF
Invoice link your client opens on any device
Invoice marked Paid when the client pays by card
See which invoices are paid or overdue
Saved clients for the next invoice
Income tracking
Works in Word, Excel and PDF

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